Make Life Easier When You Outsource Data Entry Jobs

Up until today, SMEs who are new to the game are still skeptic about the benefits of outsourcing data entry jobs. This is because there are many misconceptions about data entry that they are actually missing more opportunities than dodging extra expenses! Yes, you will shed a few more bucks for individuals to do these mundane jobs but with all that saved time, effort, and increase in your sales, you’d actually be earning a lot more when you do.

Industries Looking to Outsource Data Entry Jobs

Not fully convinced yet? Now that everything is turning digital, there is a lot more spacious room for data entry jobs across all industries. Here are some of the booming industries of today taking advantage of this modern service.

Healthcare Industry

When it comes to keeping track of the patients’ records or documenting medical insurances, physical copies may be detrimental to the establishment’s productivity. This is where online data entry jobs come in the healthcare industry. Hospitals and clinics hire in-house employees to do this work alone to keep track of everything. From patient records to the medical bills of their patients.

E-commerce Business and Online Retail

Big businesses and even small stores who have a large volume of sales could use data entry jobs as well. A growing business in the e-commerce industry will need to keep track of his or her inventory. There is definitely going to be a lot of online data entry work in that department. This would avoid loss of sales and would help keep the internal operations running smoothly.

Finance and Accounting

This industry greatly benefits from data entry services. These businesses an encoder to update their database and make sure their documents are never obsolete. Data entry jobs come in handy especially for businesses handling sensitive information that needs to be accessible and well-organized. In fact, most companies in this industry usually outsource jobs so that professionals can focus on the more important functions: data analysis and reports.

Logistics

When it comes to shipping and delivery, businesses in the logistics and transportation industry should have a streamlined process to keep track of everything that’s being sent out. If not, their partners, clients, and customers will have to take the consequences. Businesses in this industry outsource jobs for airway bills, CODs, invoices, courier reports, and others. Some are also digitizing survey forms to help them deliver better services for their clients which is important to stay ahead of their competitors.

So, why do they outsource data entry jobs?

The answer is quite simple, really: it helps them create more time to improve their business. Let’s say you have a startup business. Of course, you would need to take care of your marketing, accounting, and sales tasks. If you have a small team, 40 hours within a week is simply not enough! An unfortunate possible scenario is, you would not be able to progress from where you are now and you can kiss your business goal goodbye.

Here’s why big companies are investing money on outsourcing this job and why you should start doing that too.

Advanced Data Entry Services

Outsourcing this type of jobs to experts gives you access to talents who have advanced knowledge in all computer software you have no knowledge about. They can also provide suggestions on which appropriate tools would be helpful for your line of business.

The process is reliable and your documents are kept secure

Outsourcing companies offering data entry services have the experience and the technology to keep your documents conveniently accessible to authorized people and keep them locked away from intruders. Partner with a company that has safety protocols and have a risk management system in place to make sure all personal information is kept private.

Pay only for the amount of work done

Unlike hiring in-house data entry workers, outsourcing charges you for a fair amount. For example, when you hire an in-house employee to do the work for 9 hours, regardless of the time spent in front of the computer, you are still required to pay them. For freelancers and third-party providers, you can track their progress and pay only for the amount spent on your company. This would help you maintain a cost-efficient expenditure and get your money what it’s worth.

Having said everything above, which part of your business do you need improvement on? Here at HOPLA, we provide you with all your digital marketing needs from data entry jobs to virtual assistants. We also offer creative services to help you achieve your business goals. Let us leverage digitization to the advantage of your business. Call us!

Blog Resource: https://hopla.online/blog/make-life-easier-when-you-outsource-data-entry-jobs/

Read More

The Importance of Outsourcing Data Entry Services

Throughout the ages, databases have been the foundation of every business. Today, you have to deal with email databases of potential clients, product databases, contractor databases, and whatnot. If you’re the owner of a small business firm, managing them can be an extremely time-consuming and boring chore for you. Those who do it themselves often wonder if there’s a way to get free from the dullness associated with the task. Fortunately, there’s a way out. You can utilize data entry services provided by third-party organizations at reasonable prices. Whether an outsourcing company or a virtual assistant, they will handle the task of data maintenance for you.

 

1. Saving time: So, why should you look for providers of Customer Support Outsourcing Services like HOPLA Online with equal expertise in data entry? First of all, doing so will save time. No matter how simple the information pieces are, the process of data entry itself can soak up a lot of your time. Instead of tabulating the data, you and your team can concentrate on the core tasks of your business, while third-party service providers will manage your data entry requirements.

 

2. Finishing it faster: You’ll realize that you need a provider of customer support outsourcing Services and data entry specialists when you find yourself surrounded by a pile of decompiled data. Data entry professionals boast of possessing the skills required to finish the work in a jiffy. If you choose the right service provider, you don’t have to worry about turnaround times at all.

 

3. Getting organized: Attempting to compile organizational data without professional support or delegating the task to other employees will lead to confusion and a lack of systematization. Third-party service providers will digitize your information and make it available to you at all times. You can find and access it easily whenever you need to. It’s a chance of getting your data indexed, and if you’re aware of the importance of organizational data, you won’t let this chance slip through your fingers.

 

4. Information security: Hiring an individual or a team to manage your organizational data means you’ll be signing an NDA. It’s a document separating the people who will have access to your files. Other employees of the same agency won’t be able to lay their eyes on this information. The best data entry agencies have such security policies in place to ensure that your classified business data remains safe at all times.

 

5. Save money: Even with a team of full-time workers, your data entry requirements may not be enough to spend even more money in hiring and training another employee to look into it. By hiring an employee, you have to deal with more expenses than you will if you simply outsource the task.

 

Final words

 

Outsourcing your data entry requirements is crucial in the competitive world of business where every critical detail requires your attention. You’ll also need your employees to help you when you end up with a complex project. So, don’t hesitate to entrust your data entry needs to a third-party service provider, but don’t forget to analyze your options before hiring one, either.

Read More

How to Prepare for a Meeting With a Social Media Agency

So, you saw this super cool social media ad online. It’s pretty obvious they know their stuff. You check out their website: their content is clear, entertaining, and they seem like the dream social media partner. They say all the things you want to hear and the next thing you know, a meeting is already set up! The only problem is, you don’t know anything about social media marketing. Here’s a little bit of a crash course for you so you don’t get caught up with all the big social media agency jargons.

Let’s get down with the basics

Sure, you know what social media is. You’re not ancient. You have a Facebook profile, an Instagram account, a Youtube account, and other social media apps. That’s great because the important thing is, you know how these things work for consumers: your target audience. But as a business owner, you need to keep up with the big boys and start learning about social media advertising.

 

 

What is Social Media Marketing?

There’s more to social media marketing than just creating a social media profile for your brand. Just like in any form of advertising, you need to know how to communicate with your customers and stand out from your competitors.

Social Media Marketing involves creativity to publish an engaging post to catch the attention of the public. It can be in the form of a video, picture, or shared content. With the emergence of new social media features, there are tons of ways to get your message out there to your target audience. To help you decide on which content suits your audience best, you did the right thing of partnering with a social media agency to put your company on the right track during the first stages.

Things to prepare before the big meeting

Don’t be scared. Most social media companies have encountered individuals who may not know much about social media marketing strategies. Besides, it is their job to fill you in with the details and apply the right strategies for a successful campaign. But, as a business owner, you also need to be knowledgeable about the actions they are taking to boost your brand. It doesn’t have to be specific, the basics will do.

Laying down the facts

Here are some questions they would ask during the big day. To have a fruitful meeting, it would help a lot and expedite the brainstorming process if you have these on your notes. It will also help the agency to make the best solutions for your budding brand.

Who is your target audience

Determining your audience does not only help you with your social media strategies. This will improve your content, your campaigns, and your overall strategy. Here are a few questions you need to ask yourself in order to determine who your target audience is.

• Age
• Gender (if applicable)
• Occupation
• Likes and dislikes
• Interests and hobbies
• Which social media platform are they using the most

What’s your differentiator

It’s hard to rise above the competition today which is why you need to set what makes you different. Now that every business is on social media, you need to be able to create something that stands out and cascade it on your social media content. Some questions to help you identify your unique selling point are:

• What makes your service/product different from your competition?
• What makes your brand unique?
• Why would your customers choose you over other brands that sell the same product/service?

What do you need from your chosen social media agency

Have you done any social media efforts in the past? Are there existing social media platforms of your brand? You need to tell the agency about this for them to get a grasp on what social media efforts should be continued or discontinued.

Knowing what you want to achieve

When creating a social media profile, you cannot just post content and hope that your audience engages with every single one of it. You need to have a clear objective of what you want to achieve on a certain campaign. Be aware of the role of social media on your brand. Here are some functions brands are using social media for:

• Talent sourcing
• Acquiring leads
• Brand awareness
• Sales

Trust your agency but do not be afraid to bring new things on the table

Hiring a social media agency can be a lot of help especially if you have piles of work already on your plate. It’s efficient to leave social media marketing to experts where you can get the ideal return on investment and not struggle with experiments. It is important that you do not restrict the creativity of your agency but it also doesn’t hurt to suggest ideas which you think might work for you.

Interested in boosting your social media presence? Talk to us today and let’s discuss how we can help you.

Blog Resource: https://hopla.online/blog/how-to-prepare-for-a-meeting-with-a-social-media-agency/

Read More

Distributed and Conventional Outsourcing explained

Outsourcing, defined as the practice of handing over non-core business processes to a third-party team, has been positively contributing to the industry over the years. More than saving on costs and improved reach and sales, conventional outsourcing has reportedly increased flexibility and agility for business benefits due to the latest technology employed to daily operations.

With proven effectiveness comes the many forms of outsourcing that popped up in the previous era, all aiming to improve work productivity at a controlled cost. Discover how each one differs from the other and which one can greatly contribute to your business.

What is conventional outsourcing

Conventional outsourcing generally refers to the traditional ways of outsourcing that we’ve known since the early 20th century. As a matter of course, conventional outsourcing only takes place when a company asks the help of an external team to work tasks that don’t have an impact on the inner core operations.

Jobs often outsourced are mostly repetitive tasks in specific industries such as IT, finance, manufacturing, retail, and computer technology. Over the years, conventional outsourcing has demanded more skills than just customer service and encoding. For outsourcing to be successful, there should be careful planning and strategy in achieving company goals.

More than a well-established outsourcing structure, there should be a common understanding between the client and the BPO company regarding every system and procedure to avoid conflicts. One wrong step can create friction and would totally be costly if not managed well so it is important to define the system.

However, conventional outsourcing has reached its peak of success in the previous years that some business process outsourcing companies tend to fall down a bit. This happens when a company couldn’t keep up with the fast evolution of a technology-dependent industry. They always need to keep up.

Distributed Outsourcing beats the traditional

Distributed outsourcing currently drive the outsourcing industry towards more flexibility powered by smart tools to carry out tasks. Distinguishing distributed outsourcing from conventional outsourcing can be confusing because they offer the same services with slight variation in the work setup.

Distributed outsourcing employs work-from-home workers regardless of location. Using the latest collaboration tools, all team members can work simultaneously in the comfort of their homes. Clients gain access to globally competitive talents with years of expertise in their own fields. These talents can essentially add value to a company that aspires to scale in no time.

In addition, distributed outsourcing fits all kinds of businesses which can leverage business status when done properly. This structure has the potential to easily adjust to the fast-changing needs of an institution thanks to freer setup arrangement.

Perks of Distributed Outsourcing to your Business

Conventional outsourcing can still benefit businesses with the same common advantages as before. On the other hand, distributed outsourcing promises more benefits businesses didn’t know could improve their processes.

When you make distributed outsourcing part of your organizational structure, you get to win the following perks:

• Round-the-clock operations. Since remote employees can work without geographical limitation, your business can move 24 hours. Time is money, which also means that having a round-the-clock team can potentially increase leads and boost sales.

• Multi-cultural and multilingual talent pool. Not only do you have the chance to work with a multilingual team with diverse culture, but you also get the chance to bring your business to the global market. Working with key people from different parts of the world can help you develop a marketing strategy that works for a specific target market in various location.

• Security and Transparency. Unlike conventional outsourcing that can establish an office-based headquarter, distributed outsourcing permits workers and business owners alike to work remotely. That’s why distributed outsourcing implements strict policies and guidelines before totally moving on with a transaction. Distributed outsourcing companies utilize tracking tools to monitor progress on ongoing projects without micromanaging every employee. Besides, they make sure to work with the latest cloud software and security infrastructure to abolish the possibility of a data breach.

Further, distributed outsourcing provides businesses with remote employees who value work ethics whilst producing quality outputs consistently.

At HOPLA, we believe that distributed outsourcing can bring a business to its full potential. Right people, smart delegation, and foolproof business structure rolled into one are all you need to expand your business. Call us today so we can help you start your journey to definite success.

Blog source: https://hopla.online/blog/distributed-conventional-outsourcing-explained/

Read More

What services can a virtual assistant offer?

A business is run not only by the proprietor; the assistance and work of other workers are also important. The assistant performs a number of jobs that enable the functioning of a business on a day-to-day basis. In the age of online businesses, their duties will extend up to the administrative, lead generation, and even social media management purposes. however, it is a known truth that to employ the assistants, the employer will also have to provide space and other amenities for them to work. They would be requiring tables, chairs, computer systems, clean and comfortable environments, and many other things. These amenities will require a fixed amount of overhead in the office budget too.

The utility of virtual assistants

Like said before, the smooth functioning of a business will depend on the small works managed by the assistant. However, as there are now options of online assistants to take over these jobs, the companies are mostly relying on the Personal Virtual Assistant Services. Especially the jobs that take away the most amount of time of a business; setting appointments, booking your flight and hotel, and lead generation, can now be handled by the virtual private assistants. Along with the need for no extra space, this method of performing the daily job also requires no other consumables. These costs add up to a significant amount after some time. The virtual personal assistant of a trusted company will take care of all the jobs.

What are the services they provide?

The core business duties must be attended by the proprietor, and for that reason, he or she must get rid of all the time-consuming yet important duties. The main facet of the chosen company for Personal Virtual Assistant Services is trustworthiness and involving a proficient and well-known company will be helpful in upholding the trust. The workers will keep track of all the necessary but repetitive works and take the necessary action related to the official necessity. The list of jobs the virtual assistants can do for you are;

·         Manage your routine and notify your meeting

·         Arrange flights and accommodation

·         Prepare documents, presentations, and spreadsheet for you

·         Input or transfer of data

·         Conduct market research

·         Set appointments

·         Sales call

·         Preparation of business proposals

·         Managing social media presence and websites, if any.

·         Moderation of content

·         Engagement with the audience in relevant product presence

·         Analysis of products and comparisons

·         Collection of data for new products

·         Analysis of competitor profiles and products

All of these and more jobs can be successfully arranged by the team of virtual assistants for your business; so that you can place your attention elsewhere where it is more urgently needed.

The business benefits

To properly run a business, these repetitive jobs are necessary and must be done without any error. As a business owner, it would not be possible for you to take responsibility for all of these jobs. With the help of the most expert provider of virtual assistants, you can give attention to where it’s needed the most; increasing the productivity of your business.

Read More

4 Signs You Need to Start Outsourcing Online Administrative Jobs

Big business decision-makers often find themselves burned out. Managing different teams at once, huge decision-making and project approvals can wear out your wit and energy. You surely want to be as productive as you can be. There’s nothing wrong with that. But asking for help, especially when your business is a critical state, is a smart solution that will benefit your company in the long run. Delegating repetitive tasks and outsourcing online administrative jobs can seriously save you and your company from falling apart.

Here are five signs that you need to start outsourcing online administrative jobs to lighten your workload.

Loss in Profit

Losing profit is a bad omen for any companies aspiring to be big. Money matters in business and without it, it’s hard to keep a business up and running. That’s why some companies resort to cost-cutting, freeze-hiring, and even employee termination. However, that’s not the only solution. With proper delegation, you can rely on an online administrative assistant to carry out certain tasks. Tech giants are proof that outsourcing monotonous jobs to another remote company helps smoothen the internal process and maximizes the potential of a business.

Outsourcing administrative assistants is in no way different. Aside from saving on overhead costs, you also save on employee benefits that usually take most of your assets. Working admin assistant job experts boosts efficiency not only in administrative tasks but also in your company as a whole.

Overlapping Projects & Schedules

Overlapping projects is okay. Schedule lapses are not okay. When you are too baffled with all that’s going on in your company, hiring an online administrative assistant could come in handy. They can manage your schedule in a breeze and make sure nothing is amiss. An administrative assistant can recommend any possible adjustments in case of conflicting schedules. Above all, admin assistants have mastered the art of prioritizing, so all you have to do is show up when you are needed.

Outdated Business Model

Innovation is the most used word in the present business-scape. Any business model is obsolete. You yourself can determine if your existing business model is still hitting a valuable amount of targetted revenue. And in case of negative findings, it’s time to jump on a new life-saving stint. Working with an outsourced administrative assistant on strategic planning can help you materialize your anticipated results in no time.

Cashflow Management Problems

Businesses of any size can suffer from cash flow management problem. Spending too much money is never healthy. You need an alternative solution. Of course, you need to closely monitor your revenue and maintain a healthy bank account.

Next, you should start to consider outsourcing over hiring in-house employees. Paying for a monthly salary plus benefits such as health insurance and paid leaves can cost your company a hefty amount of money. Assess the positions needed to be filled with full-time employees. On the other hand, project-based and seasonal operations can be entrusted to a reliable outsourcing service provider. That way, you get to pay only for the work done.

Online Administrative Jobs Expert

These days, looking for a solid solution at an affordable rate is never impossible. You just have to look in the right direction. Looking for administrative job experts to join your team immediately? HOPLA offers managed outsourcing services to businesses across all industries. The objective is to promote efficiency in the workplace and produce nothing but quality output every day. We carefully screen administrative assistants candidates to ensure their skills match every client’s need. Call us today and get to work with our admin rockstars with a bliss.

Blog source: https://hopla.online/blog/4-signs-you-need-to-outsource-online-administrative-jobs/

Read More

Can Managed Live Chat Agents Help Your Cleaning Service?

Today’s consumers are spontaneous. When they want something, they want it NOW. Customers also expect you to give it to them how they want it delivered. If not, these customers easily find another and forget about your brand in an instant. If they enter your website and find something that interests them, they expect a comprehensive knowledge base for FAQs or managed live chat agents to instantly provide solutions.

Know more: https://hopla.online/blog/can-managed-live-chat-agents-help-your-cleaning-service/

Read More

Why You Should Outsource Live Chat Services in the Philippines?

As a business owner, you can significantly reduce your overhead expenses in communications, while strengthening your customer relations. That, in a nutshell, is the main reason (or reasons) why you should outsource live chat services in the Philippines, which is a top destination for call centers and business outsourcing companies (BPO) all over the world. This Southeast Asian nation, which is an archipelago of more than 7,000 islands, has a highly educated workforce who are fluent in speaking in English. And compared to their neighbors in the region, they are very familiar with American culture, language, and idioms. That’s why using their trained chat agents, managed by an outsourced project manager, can be very convenient, productive, and cost-effective for your business.

Are you still spending cost on traditional calls?

First, let’s get into the reasons why you should outsource live chat services at all. That’s because as a communication tool that can build your customer service and help boost your sales, it’s much more efficient and cheaper than doing phone calls. Think about it: using the traditional telecommunications systems to respond to your customer’s concerns or sell him on your latest product can cost you a bundle. One research by Forrester says that the costs do add up when you take into consideration each per-call cost, the toll charges, and the occasional but necessary overseas calls. It also takes money and a lot of investment to build and maintain the infrastructure with operating customer service agents. 

With live chat, though, you only need to rely on the existing internet and computer infrastructure you have right now. That includes a high-caliber email support system and downloadable software. Place the right live chat agents or outsource live chat services, and you can save as much as 17 percent, compared to what it would have cost you to do it the traditional way.

Get your ROI faster with Outsource Live Chat Services

Aside from cost savings, if you outsource your live chat services, your chances of getting back your investment will also increase. More than that, according to the American Marketing Association, you can actually through your live chat agents convert an inquiry or a cold call into a sale. This beats an email newsletter pitching your product at anytime. Think about it: your live chat agent will not just be answering the questions of your customers, but they can point out the advantages of getting your product. Properly trained, they can exude optimism that can persuade the person at the other end of the line to jump off the fence and try out your service. Sales can and will increase.

One thing to remember is that you will enjoy certain advantages once you outsource live chat services. The agents who take and make the calls are not employees but contract remote workers who are not entitled to the same compensation and benefits. The work gets done without bloating your overhead and manpower costs. The schedules are also followed because in a system as we implement at HOPLA, a project manager monitors the live chat agents’ performance and make sure everything is up to speed.

The Philippine advantage

The advantages multiply when you do and choose ‘outsourcing Philippines.’ About half a million literate graduates from different universities to enter the workforce every year. Their familiarity with American culture and language are assets in integrating them into the growing call center industry in the country. They are also very teachable, and diligent, and their natural friendliness over the chat makes it easy for the customer to relate to and speak with them. The legendary Filipino patience can also withstand the harshest customer remarks and still turn the situation around, persuading him to give the product another try, instead of just walking out.

‘Call center Philippines’ has become a trend that many enterprises, especially growing businesses, have tapped these remote workers to their advantage. We would love to show you how we can outsource live chat services to your benefit. Contact us today.

Blog source: https://hopla.online/blog/why-you-should-outsource-live-chat-services-in-the-philippines/

Read More