What Does Personal Virtual Assistant Services Do?

In the business world, more and more organizations are searching for innovative solutions for generating higher profits. Entrepreneurs who are successful deal with business goals strategically. They are also involved in the optimal utilization of resources. With the growth of the business, one has to face the challenging aspect of handling a heavy workload. If you do not have adequate funds in your hands, then virtual professionals working from remote locations may come to your aid. 

 

Consideration of various factors

 

With the advent of globalization, it is no longer necessary to maintain in-house staff. A vast majority of the business operations are conducted online, and remote administrative assistants prove to be a boon for business organizations of various shapes and sizes. Improve your productivity with the help of Personal Virtual Assistant Services. In this way, scaling of operations becomes easier and risk is also curtailed substantially. You should keep the following factors in mind while choosing a company for meeting your business needs.

 

·         Get adequate support

 

Assist your organization to develop faster with the support of Personal Virtual Assistant Services. You should assess your requirements first. It is a wise approach to have a clear idea about the kind of jobs the remote administrative assistants will lend support. It will help if you have a write-up of the detailed description of the roles along with their responsibilities. This will assist you in determining whether you need part-time or full-time services.

 

·         Supervising the operations

 

You must assess your management style. Keep in mind that you will not be able to have face-to-face interactions onsite. You must devise ways of establishing communication. Meetings may be conducted through phone, online platforms, or emails. This type of arrangement will be mutually beneficial because the online assistant will feel that he is getting the necessary support on your end and you will get a chance to oversee their tasks. 

 

·         Delegation of routine administrative tasks

 

For sole proprietors, efficient time management is necessary. Time is a valuable asset. Owners of small-sized organizations cannot dilly dally or afford to lose time doing routine administrative tasks. They should focus on the core operations that are necessary for increasing the profitability of the business and sustenance in the long run. Instead of worrying about loads of paperwork, they should be concentrating more on vital tasks. The administrative work may range from communicating by email, responding to phones to calendar management. You may need such services for marketing, accounting, sales, marketing, and a host of other duties. Such remote assistance will be useful for any industry. 

 

Taking a rational call

 

You should choose a company who is known to provide experienced assistants who are known for their reliable services. It is a prudent decision not to rush into the decision-making process. Set aside some time and choose the service provider within your budgetary limits only after conducting extensive research using the online platform. Reading the feedback of customers will help you in getting a fair picture of the company. 

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Best Creative Talent Agency's Top Skills for Creatives 2020

 Creativity and innovation are the two key factors that make any designer successful in their craft. With the help of both their knowledge and techniques, they know exactly how to advertise your company, services, or products effectively. But what can a graphic designer VA actually do for you?

Creating and Planning Social Media Posts

There are hundreds of social media websites around the internet. Each platform has its own post preferences, including image size, target audience, and text length. A good virtual assistant understands what works for each channel, and will adjust graphic posts to their needs. Aside from graphics creation, they can also strategize when to post the visuals to grab your target’s attention and increase engagement.

eBook Design

If you’re planning on releasing an eBook, don’t forget to outsource virtual assistant graphic design services. People say, “Don’t judge a book by its cover”, but potential clients will definitely base their purchase on your eBook’s cover. Attract more attention and immediately gain customer trust with exceptional visuals for your cover.

Logo Creation and Re-Design

There are a lot of factors to consider when creating a logo, no matter how complex it might get. Color psychology, simplicity, and hidden meanings are among the most common elements in logo designing. Other factors, including font types and historical schools of design thought, also help wrap up logos into an iconic design that successfully conveys your brand’s message.

Marketing Materials

Marketing is not limited to digital designs and online engagement. That is why an ideal graphic design virtual assistant knows how to create collaterals by Best Creative Talent Agency of HOPLA Online, such as flyers, posters, and banners. This would prove useful if you are participating in events where you can directly interact with potential clients. Encourage them to visit your booth with attractive banners, and give them flyers or brochures that they would love to keep and revisit. Having a catchy business card can also help grow your connections on the spot.

Packaging Design

With small businesses popping left and right, how can you make customers notice your products first? The no-brainer answer is packaging. 72% of consumers agree that packaging can influence their purchasing decision. They often appreciate it when packaging tells a story, sets the tone, and provides a tangible experience for them. With the help of virtual assistant graphic design services, you can satisfy the curiosity of potential customers with creative packaging.

Trend Research

Graphic design also follows trends. Based on the users’ preference and behaviour, a graphic designer creates relevant yet innovative visuals. Believe it or not, there are even designers who can detect a change in trends at its earliest stage. They use this skill to their advantage, helping businesses stand out from the tight competition.

Brand Overhaul

From your social media posts to your marketing collaterals, a graphic designer will unite all the elements to create a uniform brand message by Best Creative Talent Agency: who you are, what you do, and what you stand for. Not only can this attract new customers, but it can also encourage previous customers to regain their interest. In addition, a much-needed rebranding establishes and maintains a positive image within the industry.

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Virtual Assistant Responsibilities: More than admin jobs

Around the time of the job’s creation, the standard virtual assistant responsibilities were pretty basic. Often, the tasks listed in the job description involve administrative duties; the virtual assistant will be, in some ways, the remote secretary. The assistant performs data entry, paperwork, and does the repetitive tasks that supervisors often do, saving the them time and energy. More and more businesses benefit from virtual assistants and the organizational skills they offer. In recent years, many fields of profession, from photographers, influencers, and even people in the agricultural industry have begun hiring virtual assistants.

The question then becomes: with the rise of the virtual assistant’s popularity, are their responsibilities still the same? Have virtual assistant tasks we have initially considered grown to expand as well? We asked three individuals whose virtual assistant responsibilities have come as a surprise to others.

The Virtual Assistant as Customer Service Support

Joel is a virtual assistant based in Asia, working for a startup entrepreneur based in Australia. While his official designation is that of a “digital assistant,” he says his tasks are similar to that of customer service support. To be more specific, Joel works to answer customer queries in a “chatbot” format. Typically, chatbots are AI that automatically answers customer queries. It’s an excellent way to cut down on customer service costs. However, as Joel’s employer has come to find, some customer queries are too complex to handle, even for AI. That’s where Joel steps in to answer.

Adding chat support duties to virtual assistant responsibilities continues the benefit of cutting customer service expenses. It won’t require a business to hire a full fleet of in-house customer support representatives. In addition, a virtual assistant would not even have to stay overly vigilant to that particular task during the day. The live chat assistant will only need to step in if the chatbot fails to respond to a customer’s query. There will usually be an “I need to talk to someone” option in which a customer service assistant with their more human understanding, steps in. This enables a company to better assist the customer.

The First Line of Defense for Influencers

As mentioned before, some influencers now hire virtual assistants to aid them. This function is Desi’s job, which is to support an online fitness blogger and influencer. According to Desi, part of her virtual assistant responsibilities is to read through her client’s DMs, emails, and even the post comments. At times, Desi is the one posting for them as well. Often, her client has her uploading some of her content as required.

Influencers, particularly ones with hundreds of thousands to millions of followers, are bombarded by communication. Sometimes, Desi’s client doesn’t even switch on the notifications on their phone. Thousands of comments, emails, collaboration proposals, sponsorship proposals, and more are blowing up their inboxes. A virtual assistant can take the helm in this end.

First, the assistant can respond with predetermined replies to the comments section to engage the influencer’s followers.

Secondly, the assistant can handle the onslaught of collaborations and sponsorship proposals, weeding out inappropriate or suspicious ones.

Finally, the part of the virtual assistant responsibilities is video uploading. The assistant can set the post at a perfect, high traffic time. In addition, they can also take the very long upload wait time away from the influencer.

The Virtual Assistant is the New Travel Agent

Third is Nathan, another virtual assistant who also works for an influencer. His client is one whose work requires quite a bit of traveling. According to him, one of the unusual tasks he receives as a personal assistant is to find and book new travel destinations for his client. An avid traveler himself, Nathan has plenty of knowledge in this field, to the point that even his parents’ coworkers have come to rely on his experience when it comes to travel booking. He seeks out the must-see destinations for his client. Afterward, Nathan searches out hotels, tours, and famous destinations within the area. Finally, he checks the schedule and seeks out the best prices for plane tickets. In fact, he even can even book restaurant reservations and rental vehicles for his client.

These tasks are part of the trend of travel booking becoming part of virtual assistant responsibilities. Many corporate leaders and high ranking personnel don’t have time to research where to go and what to see. These high performers are too busy they don’t have time for checking hotel and flight bookings. The virtual assistant can take this off their hands for them and make the booking. The assistant can even help book company outings if needed.

Present-Day Virtual Assistant Responsibilities

Finally, virtual assistant job has become increasingly more flexible with each passing year of their popularity. So many things can be done online these days that a virtual assistant could do them all for any businessman of all levels. Hiring an assistant leaves them free to focus on important decisions, management, and running their companies. Without a doubt, virtual assistants will keep proving themselves even more useful with time.

The right virtual assistant for your needs is a few clicks away. Discover what else virtual assistants can do for you and your business by visiting Hopla Online.

Blog source: https://hopla.online/blog/virtual-assistant-responsibilities-more-than-admin-jobs/

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Virtual Assistant for Real Estate: What to Expect in One

Real estate agents juggle marketing tasks, listings, and customer engagement to keep pace with market trends. Posting ads on Craigslist or Facebook, responding to hundreds of email inquiries, and filing tons of paperwork is just the tip of the iceberg. Luckily, performing this balancing act shouldn’t be a problem when you have a virtual assistant for real estate agents.

Virtual assistant services specialized for the real estate industry enable agents and realtors to focus on meeting clients and closing deals. In other words, a realtor virtual assistant improves the way you work while increasing sales conversion at surprisingly low costs. With your everyday tasks carefully looked after, you get less stress on a well-balanced day.

The value of having a virtual assistant for real estate

Real estate businesses are jumping the chance to delegate administrative tasks like calling, scheduling appointments, and documentation to a virtual assistant. There is no doubt that outsourcing virtual assistant services is a valuable asset. It is, indeed, only natural especially when you understand the growing demands of the real estate market.

The 2018 housing market had its share of ups and downs and the 2019 forecast is a bit bleak. Real estate listings website Realtor.com sees rising rates and home prices overshadow inventory increases. As a result, it’ll be more difficult to buy or sell a home this year. The next three quarters may be a bit rocky, but a virtual assistant can help you conquer these intimidating data.

2019 Key Housing Indicators – Realtor.com

What’s even better with today’s virtual assistants is their wealth of experience in understanding the real estate market. You don’t have to worry about hiring and dedicating time to train them because they are skilled enough on how to be an effective virtual assistant for real estate businesses. The key to maximizing a virtual assistant’s skills and experiences is understanding what to expect in one. Here are examples of skills that an experienced virtual assistant for real estate can bring to your business:

Planning a sustainable online strategy

A realtor virtual assistant knows the ins and outs of online marketing. Skilled VAs are typically good at creating and managing content by incorporating their SEO knowledge. This ensures healthy website traffic as they tailor-fit content to meet market demands and give you a competitive advantage. Moreover, you can entrust them the management of all your social media accounts. They can handle updates and client engagement through these channels to give your business a viable online presence.

Communicating effectively

Communication is one of the core skills a virtual assistant is expected to have. This skill set touches on getting the right messages across, whether it’s via email, text, or chat. The success of how well your transactions are coordinated lies in a VA’s skill to communicate information. Let them manage your correspondence with clients and take care of transactions by interacting with fellow realtors, vendors, and customers.

Organizing documents and schedules

A virtual assistant for real estate makes sense of the million things on your to-do list. They know how to prioritize tasks and leads that will generate the most revenue. They can particularly monitor a short-sales process and organize the documents involved in it. Hand over the lead generation and database administration to a virtual assistant to give you more time to focus on other tasks. In addition, maximize their organization skills by letting them carry out scheduling appointments and site visits.

Designing analytics and gathering feedback

Opening your listings to constructive feedback is an effective way of improving your marketing and sales strategy. Additionally, a virtual assistant can help keep a pulse on your client’s preferences and opinions by responding to their feedback. Let a real estate VA monitor the success of your campaigns and listings. Allow them to generate reports and perform analytics on website traffic as well as customer feedback.

Get only the best VA for your real estate business

Working in real estate means busy and hectic days ahead. Just imagine the amount of work that goes into closing a single deal. Generate leads, post listings, schedule appointments, meet with clients – the list of tasks goes on and on. This, however, should not deter you from achieving success in the industry. Hire a virtual assistant for real estate to lessen the burden.

A virtual assistant for real estate increases your productivity levels which leads to improved work quality. Outsourcing virtual assistant services through HOPLA gives you access to its rich pool of multicultural talents. Let our experts at HOPLA help you focus on your real estate business’ core functions.Get in touch with us today and get a VA for your real estate business ASAP.

Blog source: https://hopla.online/blog/virtual-assistant-for-real-estate-what-to-expect-in-one/

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What services can a virtual assistant offer?

A business is run not only by the proprietor; the assistance and work of other workers are also important. The assistant performs a number of jobs that enable the functioning of a business on a day-to-day basis. In the age of online businesses, their duties will extend up to the administrative, lead generation, and even social media management purposes. however, it is a known truth that to employ the assistants, the employer will also have to provide space and other amenities for them to work. They would be requiring tables, chairs, computer systems, clean and comfortable environments, and many other things. These amenities will require a fixed amount of overhead in the office budget too.

The utility of virtual assistants

Like said before, the smooth functioning of a business will depend on the small works managed by the assistant. However, as there are now options of online assistants to take over these jobs, the companies are mostly relying on the Personal Virtual Assistant Services. Especially the jobs that take away the most amount of time of a business; setting appointments, booking your flight and hotel, and lead generation, can now be handled by the virtual private assistants. Along with the need for no extra space, this method of performing the daily job also requires no other consumables. These costs add up to a significant amount after some time. The virtual personal assistant of a trusted company will take care of all the jobs.

What are the services they provide?

The core business duties must be attended by the proprietor, and for that reason, he or she must get rid of all the time-consuming yet important duties. The main facet of the chosen company for Personal Virtual Assistant Services is trustworthiness and involving a proficient and well-known company will be helpful in upholding the trust. The workers will keep track of all the necessary but repetitive works and take the necessary action related to the official necessity. The list of jobs the virtual assistants can do for you are;

·         Manage your routine and notify your meeting

·         Arrange flights and accommodation

·         Prepare documents, presentations, and spreadsheet for you

·         Input or transfer of data

·         Conduct market research

·         Set appointments

·         Sales call

·         Preparation of business proposals

·         Managing social media presence and websites, if any.

·         Moderation of content

·         Engagement with the audience in relevant product presence

·         Analysis of products and comparisons

·         Collection of data for new products

·         Analysis of competitor profiles and products

All of these and more jobs can be successfully arranged by the team of virtual assistants for your business; so that you can place your attention elsewhere where it is more urgently needed.

The business benefits

To properly run a business, these repetitive jobs are necessary and must be done without any error. As a business owner, it would not be possible for you to take responsibility for all of these jobs. With the help of the most expert provider of virtual assistants, you can give attention to where it’s needed the most; increasing the productivity of your business.

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Hire Filipino Virtual Assistants for Real Estate

The global property development sector is awakening to one important business realization: there is a need to hire Filipino virtual assistants for real estate businesses. The real estate agents, brokers, and other related professionals do need the help of an online sidekick. Someone to help them keep things in order, moving and organized. Filipinos, or citizens who live in the Philippine archipelago in Southeast Asia, are getting special notice because of their keen attention to detail, extraordinary ability to multitask, legendary patience in customer service, and sweet-talking, charming salesmanship.

The Property Forum gives one strong advice to those who want to make it big in the business. Once you gather five assets in your portfolio, that’s the time to hire Filipino virtual assistants. Do not wait to add another asset to make it sit in your portfolio. Those five assets alone will take a lot of your time — you’ll be showing prospective buyers the properties, haggling with the seller, doing all of the necessary paperwork, and continue to find more buyers to both you the seller, and the most likely buyer will be happy with the final deal. A virtual personal assistant will lighten your load.

3 Reasons to hire Filipino virtual assistants

While it is true that there are hundreds of CV’s of virtual assistants from a lot of countries floating on the net, HOPLA recommends that you hire Filipino virtual assistants. Our experience in managing remote teams of workers have given us an appreciation of what the different nationalities positioned in various jobs can bring to the table.

Filipino virtual assistants go the extra mile

First, you should hire Filipino virtual assistants because they are known to go the extra dozen miles for their clients — which can mean you and even your own client base of sellers and buyers. A lot of unexpected things happen in your daily routine. You think you’ve set your schedule and then something comes in to interrupt it. Your leads don’t pan out, and you have to find another. The property that looked good online was a disaster when you visited; now you have to find another home for your enthusiastic buyer. The virtual office assistant you hire must be able to keep step with you and respond quickly to these emergencies. The Filipino virtual assistant does not just think on his feet — but they are generous when it comes to their work and their time. They won’t log off, even though their shift is over because helping you solve your crisis is the top priority.

They think outside the box

Second, realtors hire Filipino virtual assistants for their ability to think out-of-the-box. Yes, they will manage your schedules, screen your calls, and organize the emails in your inbox. That’s expected when it comes to the job. However, Filipino virtual assistants will always be thinking of ways to perform tasks faster and more efficient. For instance, five meetings can be scheduled in a day instead of the usual four. If you can’t find a list of buyers, they will know which potential partner to approach a prospective database. This trait comes in handy in an industry that is very competitive; it can help you outmaneuver and outrun your rivals.

Patient and resilient

Finally, Filipino virtual assistants are well-known for their patience and resilience. Endurance to suffer and triumph over an ordeal is encoded in their DNA, probably because they live in a country that suffers dozens of storms every single year. Filipinos will hang on and stick with you through the toughest moments, whether it’s an angry client or a malfunctioning computer that won’t cough up your list of customers.

Your Filipino virtual assistant will even smile and cheer you through these dark hours. That’s why you should give it a try and hire Filipino virtual assistants. We have remote teams manned by these industrious, cheerful workers. Call us today so we can craft the best solution for your real estate business.

Blog source: https://hopla.online/blog/hire-filipino-virtual-assistants-for-real-estate/

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How to Hire Online Assistants and Where to Find Them

Business is doing good. You are where you want to be, and your expansion keeps getting bigger and bigger. This means it’s time to expand your headcount as well to accommodate the incoming tasks you may have to face soon. However, with a full-time employee, you would have to spend on equipment, office space, and employee benefits. Don’t fret! The good news is, no matter the size of your business, you can now hire online assistants and work with them without spending too much on unnecessary expenses.

Is It Better to Hire Online Assistants Than In-house Employees?

As someone who is not used with the idea of working with a remote team, things might seem uncontrollable. Working with a virtual assistant may cause things to get out of hand, but with the right tools and process, you can make your work a lot easier and more cost-efficient. Here are some steps to get you started.

Choose Which Tasks to Outsource

Before you do anything, you need to identify first which tasks you would assign to your online personal assistant. To do this, you must first list the tasks you usually do daily and categorize them into groups.

Tasks you should do

This list should compose of the items that a business decision maker should do. Tasks such as business strategies, planning, and researching what your competitors are doing are the things that should make up your day. List them down under this column.

Tasks you shouldn’t do

These are the repetitive tasks that take up most of your time but produce low value to your productivity. Yes, they are essential in keeping your company afloat, but spending your time on them will slow down the progress of your growth in the long run.

Tasks you can’t do

Some jobs require special skills to accomplish. For example, some tasks like website development, social media marketing, content writing, and others. This is an automatic call to hire online assistants to do the smart work for you.

Craft a Job Description

Once you have identified which tasks require attention, it will be easier for you to create a job description that will hone the functions of your virtual assistant. When you hire a virtual assistant, you need to be clear on the scope of work so the prospect candidates can assess themselves if they are fit for the job as well. In your job description, you may want to include the following:

Job Title

When naming a job title, you should be specific but not too jargony. The title should immediately say what the task should be to avoid confusion.

Summary

The job summary would be the first thing the prospects will look into. This part should be eye-catching and should highlight the best things about your company.

Responsibilities

Remember the categorization you did earlier? This section is where you would put the things written on it. Now that you have segregated the tasks that you should do from the tasks you shouldn’t be doing, you can start listing important items in here from the tasks you shouldn’t and can’t do.

Minimum qualifications and key competencies

This part should support the previous section. For the candidate to accomplish the tasks stated above, you should list down here the skillset they should have. Do you prefer a specific degree they have finished? Do you require certification or experience in particular software? List them down in here.

Look For a Trusted Agency

There are options to look for candidates in freelance job portals that host remote jobs. However, if you are someone who has not yet had any experience in hiring a remote employee. It is best that you pick an agency instead. Although freelancers are cheaper, they can sometimes be unreliable and cannot be held accountable for some mishaps. Partnering with an agency that provides virtual assistant services can give our assurance on the expertise and quality of work produced.

Set a Meeting and Lay Down Expectations

Once you have chosen a trusted partner that understands your needs, it’s time to set up a meeting and establish an agreement that is suitable for your needs and aiming for your goals. During a client meeting, you would need to list down the things you need, and how you want them done. It also helps that you tell them a little bit about your company, your projects’ current status for further assessment. Doing this will align their objective with yours to make sure everything is in place for your expansion.

Expanding your business is not an easy task. Choosing to hire online assistants to do your administrative tasks is vital in determining the cost-effectivity of your outsourcing decision. HOPLA specializes in working with small to medium enterprises who need a hand in taking significant steps like this to be able to compete with business owners in their chosen field. Thinking of expanding your business? Talk to us today, and let’s discuss your growth.

Blog source: https://hopla.online/blog/how-to-hire-online-assistants-and-where-to-find-them/

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